tag:blogger.com,1999:blog-55983595486469086702024-03-18T22:05:25.353-07:00Time EvolutionManage Your TimeAnonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.comBlogger27125tag:blogger.com,1999:blog-5598359548646908670.post-12659980565479415472014-02-20T15:22:00.002-08:002014-02-20T15:22:29.354-08:00Getting Organized<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj_UEH97MJRNUL03Mm8oFbgGRfd2llakx7N0aN3Zym2GQdjveGYTdFuyGSPpDftS9pI0NSaRQmQjsRxwfUu7nT_AgZL889rXbRW-igqA2ermnhKPObteFfeosVL4NQwGrRy_1oApPP15Q/s1600/Get-motivated-to-get-organized-Ask-Anna.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj_UEH97MJRNUL03Mm8oFbgGRfd2llakx7N0aN3Zym2GQdjveGYTdFuyGSPpDftS9pI0NSaRQmQjsRxwfUu7nT_AgZL889rXbRW-igqA2ermnhKPObteFfeosVL4NQwGrRy_1oApPP15Q/s1600/Get-motivated-to-get-organized-Ask-Anna.jpg" height="320" width="274" /></a>Hello Readers,<br />
<br />
I know that it has been a long time since my last entry. The biggest contribution to this was the holiday's and an employer layoff. Not to worry this will be an on going blog about time management.<br />
<br />
I have found that when you truly follow something and do it consistently, it will start to bleed into other parts of your life. I have noticed this with the management of time. I have found that other parts of my life have become more efficient and more organized. I have noticed that I have made a point to research how to make my house has become more organized.<br />
<br />
I have come across many things that help with organizing as well as my own experience organizing my entire home.I will be announcing the launch of a new site that will be the based around organizing in the near future. And I hope to see you subscribed there. Stay tuned for more information.<br />
<br />
To your Success.<br />
<br />Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-42874221064509922222013-11-06T04:30:00.000-08:002013-11-06T16:13:50.160-08:00Write it down<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgLDlq0gyM9T15s2-q0QccMdMU9gSKjDwJebTf0je02RSvF20hylykWbLUDdB1R_rUoriZQhrISasv7-W7EguCgK3Zwt_PGQpGVT90zKVh-WJjL2JRxDwMe5LseBjwBPMVwkft-fdb97g/s1600/writing-things-down.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgLDlq0gyM9T15s2-q0QccMdMU9gSKjDwJebTf0je02RSvF20hylykWbLUDdB1R_rUoriZQhrISasv7-W7EguCgK3Zwt_PGQpGVT90zKVh-WJjL2JRxDwMe5LseBjwBPMVwkft-fdb97g/s1600/writing-things-down.jpg" /></a>I have found that as a result of not <a href="http://time-evolution.blogspot.com/2013/10/why-you-shouldnt-remember-anything-ever.html" target="_blank">remembering anything</a>, I have to enter the information immediately or I will forget it. I have found that there are times when I can't record a task into Asana. Be it bad internet or my phone is dead. I record things on in some medium until I can input that data into Asana. Paper, a journal (I almost always have my journal), or even a reminder in Google. If I don't write it down I know it will be lost.<br />
<br />
<a name='more'></a>This is a double edge sword, during times of Chaos I find that I forget to write these things down, and then I need to try and recall them later. The best case scenario is I remember bits and pieces and that leads me to remember the entire thought. So write everything down.<br />
<br />
Also as part of writing, have found that if I take 10-15 minutes to write a journal entry on all the things I appreciate my day is much more positive. I try to do this in the mornings, but I know the morning can be crazy. So atleast once a day or at the very least once a week write I like to take that time and write an entry on all the things that I appreciate in my life.<br />
<br />
I hope this helps you, please comment and leave any suggestions.<br />
<br />
To your Success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-33531931951075599872013-10-30T04:00:00.000-07:002013-10-30T11:58:34.438-07:00Why you shouldn't remember anything, ever!<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhrETVl0hNLOV4do9Kz_GOy_NDHNaKKd6Qp3_MM6rByNlH9umJr7ravnd7N2T_Vz3P9blUDotIWG06uQxIOSIi_g3EfYyM4vNNeaQwqqh4pAtHy1kVHc8-4QN1NnlgysBd63K0ij2jocA/s1600/gears.png" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="285" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhrETVl0hNLOV4do9Kz_GOy_NDHNaKKd6Qp3_MM6rByNlH9umJr7ravnd7N2T_Vz3P9blUDotIWG06uQxIOSIi_g3EfYyM4vNNeaQwqqh4pAtHy1kVHc8-4QN1NnlgysBd63K0ij2jocA/s320/gears.png" width="320" /></a>I stopped trying to remember anything about 3 years ago and it is the best thing that I have ever done. There are things that everyone needs to remember but we try to retain everything for no apparent reason.<br />
<blockquote class="tr_bq">
Memory is deceptive because it is colored by today's events. -Albert Einstein
</blockquote>
I have a process of regular tasks that I have set to recur on a regular basis. This keeps my processes optimized. This also allows me to not remember any of the mundane tasks, as long as they are necessary.<br />
<br />
These regular tasks also give my mind the freedom to think up new ideas and solutions to my current problems. I address freeing <a href="http://time-evolution.blogspot.com/2013/10/brain-ram.html" target="_blank">brain ram</a> in a previous post. I have listed my regular project list below, and I will go into each of these in more detail.<br />
<a name='more'></a><br />
<ul>
<li>Plan Day</li>
<li>pick goals for the day</li>
<li>Clean out Inbox</li>
<li>Address > 2 Minutes Activities</li>
<li>Address Waiting</li>
<li>Update Time management blog/page</li>
<li>Write entry in appreciation journal</li>
<li>Make sure all projects are up to date and are not stale</li>
</ul>
The <b>Plan Day</b> &<b> Pick goals for the day</b> were discussed in a previous <a href="http://time-evolution.blogspot.com/2013/10/plan-each-day.html" target="_blank">post</a>.<br />
<br />
<b>Email</b><br />
I have email tasks broken up into the various sections because this can become such a large task. The first thing I do when addressing my inbox is I go through the entire thing. If your inbox has grown too large to do this, you may have a problem. I discuss email management in a previous <a href="http://time-evolution.blogspot.com/2013/10/how-to-empty-your-inbox-by-tomorrow.html" target="_blank">post</a>.<br />
My tasks are:<br />
<b>Clean out Inbox</b><br />
<b>Address > 2 Minutes Activities</b><br />
<b>Address Waiting</b><br />
<b><br /></b>
I have all the different parts of my email in a regular tasks section. This is one less thing to remember and assures that I will not neglect a section "I don't want to deal with" because "I forgot". Getting focused is discussed <a href="http://time-evolution.blogspot.com/2013_05_01_archive.html" target="_blank">here</a>.<br />
<br />
<b>Write entry in appreciation journal</b><br />
I have found that if I start my day writing down all the things I appreciate, I am much more positive through out my day. I would strongly recommend it.<br />
<br />
<b>Update Time management blog/page</b><br />
This is what you're reading right now. Yes, I have to schedule writing a blog post. If you notice a large gap in my posts, that is likely because I didn't have the time blog scheduled or it wasn't a habit yet.<br />
<br />
<b>Make sure all projects are up to date and are not stale</b><br />
I do go through all my projects once a week for a few reasons. First, to make sure I have current information when I am using my Asana. Second, to know I will not forget about something I put into Asana. Third, to allow my brian to let go of the information, because it will not be ignored.<br />
<br />
I hope this have has helped you. Please add any thoughts or tricks you use in the comments.<br />
<br />
To your Success.<br />
<br />
<br />Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com1tag:blogger.com,1999:blog-5598359548646908670.post-58964127697326079752013-10-22T05:00:00.000-07:002013-10-29T17:21:27.771-07:00How to Empty Your Inbox by Tomorrow<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgNRlKMWh68C8joevoG9BXL2POWhhLASrYsBE51FwcXivuXTOcaff3pm80ZWYPxUUTQzLqxamXs4gZPbfTuyCI7DnCCWBEZlKLMPLAgOMoh08eWceisXMRtlDG5cM2Ud3F65KQi6M7fEQ/s1600/email.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgNRlKMWh68C8joevoG9BXL2POWhhLASrYsBE51FwcXivuXTOcaff3pm80ZWYPxUUTQzLqxamXs4gZPbfTuyCI7DnCCWBEZlKLMPLAgOMoh08eWceisXMRtlDG5cM2Ud3F65KQi6M7fEQ/s200/email.jpg" width="196" /></a></div>
In this post we are going to discuss email management. I know many people that have trouble having a zero inbox without obsessively checking their email. I personally had an inbox with over 25,000 new messages. You read that correctly 25k+ inbox. If I can get out of such a huge number of new emails, I believe you can too. To achieve this you will need to follow these simple steps.<br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">Step 1. Create a folder structure</span><br />
The first thing we need to do is create a structure to handle all the email that we will be dealing with. I have a very simple structure, because anything too complex becomes convoluted quickly. I try to use an email system that has a good search function. This will reduce the number of folders that are needed. I have slightly different structures for work and personal. At work, because I have Outlook and it has a very basic search function, I have 3 main folders. I have laid out the structure below.<br />
<br />
<a name='more'></a><br /><br />
<ul>
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhpITZfn2EwEXpqVXrPwt-A_dK-zyU_7haM5n0bmO86PIVfzBkY242zH79Zbg6lVnzgbZ0xNPPUJt3Zv1cY7u1isNS_XvRwrmzKV-e9Jjx2i2pRt410G1ItMB0tLuZIkoEVk6uEV_PbaQ/s1600/email-use.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhpITZfn2EwEXpqVXrPwt-A_dK-zyU_7haM5n0bmO86PIVfzBkY242zH79Zbg6lVnzgbZ0xNPPUJt3Zv1cY7u1isNS_XvRwrmzKV-e9Jjx2i2pRt410G1ItMB0tLuZIkoEVk6uEV_PbaQ/s400/email-use.jpg" width="72" /></a>
<li>Inbox</li>
<li>> 2 minutes</li>
<ul>
<li>Waiting</li>
</ul>
<li>Reference</li>
<ul>
<li>Direct Team</li>
<li>Projects (can have multiples if you have more than a few projects)</li>
<li>zArchive</li>
</ul>
</ul>
<br />
In my personal email i have a much simpler structure. I use Google so this will vary slightly for other programs. Google preforms triage my email based on my previous usage, and this makes things much easier. It is currently broken up in to 3 sections.<br />
<br />
<ul>
<li>Important and Unread</li>
<li>Starred</li>
<li>Everything Else</li>
</ul>
<div>
With this in mind consider how you would like to structure your email. However, please do not have more than 7 folders. You don't need more than this. If you think you do, ask yourself if you would be able to find it in the Reference folder. Also depending on the system you are using you may need another folder called Old Email. We will get in to this in the next section.</div>
<blockquote class="tr_bq">
<span style="font-size: large;">Step 2. Dump mail < 3 months into an "Old Email" folder</span></blockquote>
<div>
The next thing we are going to address is the number of email that we have to deal with. We want to deal with only the most recent and relevant emails. To accomplish this put everything that is over 3 month old into the Old email folder or archive it. I know some of you are saying "but what if I need this email later". If you haven't look at new mail in over 3 months odds are good you probably won't need it. Even though you will probably never need it, we are going to keep these emails. If you have a good search function built in to your email, say you're using Gmail, you can search for the mail in the future if you really needed it.</div>
<blockquote class="tr_bq">
<span style="font-size: large;">Step 3. Use the GTD template to process inbox</span></blockquote>
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi75rdVlpP2cqr6qul-swxvIMHDWOTJ2tRWnBF2wXN0Eu418xExckZNEy1MDH5n9FaF1PZz99uy-gSDWuQBL86SnOGtbDWYsi3IutUpOmz3-BXDoMtPYWO_qJTFy8S8Ow9YEb8_B9Sd3w/s1600/gtd.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="250" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi75rdVlpP2cqr6qul-swxvIMHDWOTJ2tRWnBF2wXN0Eu418xExckZNEy1MDH5n9FaF1PZz99uy-gSDWuQBL86SnOGtbDWYsi3IutUpOmz3-BXDoMtPYWO_qJTFy8S8Ow9YEb8_B9Sd3w/s320/gtd.jpg" width="320" /></a>The next step will be to follow the GTD template to go thorough all of the remaining mail. Keep going until you finish every email.<br />
<blockquote class="tr_bq">
<span style="font-size: large;">Step 3.1 Unsubscribe from all junk emails distributors.</span></blockquote>
As part of this process, also make sure to unsubscribe from as much junk mail as you can. If you haven't read the last three monthly newsletters then you probably won't. Unsubscribe right there. If it is something that is of great interest to you then put in your <a href="http://getpocket.com/" target="_blank">pocket</a>.<br />
<br />
Now you have finished going through all your email and you have had a chance to bask in the glory of completing such a daunting task. Congratulations!<br />
<br />
The next part will be a defining moment in your email life. As the first email comes in you will have to make a choice whether you check your email 3-4 times a day or if it is something you will obsess over. Either way is fine, just do what fits you best. If you would like to check email less often but stay caught up I would recommend adding a task to your Asana list so it will become habitual.<br />
<br />
I hope this will help you tackle your email management issue.<br />
<br />
To your SuccessAnonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-71631724046935607602013-10-16T17:01:00.000-07:002013-10-16T17:12:42.022-07:00Plan Each Day<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg6MirDGYq2W51kWBjvqNPvOK1t4JU7ojuHWd8P5Lc0eft9kBkd0ZE32FzMvXWSuLGZRGOmdV-ixU42ysFekBFpQ0paC-puVxDhqFNJAXfjpWlR5F_6kPmomE4euexkEgonNqqmf6AUrQ/s1600/An-Internet-Getting-Started-Plan-for-Technically-Challenged-Churches.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg6MirDGYq2W51kWBjvqNPvOK1t4JU7ojuHWd8P5Lc0eft9kBkd0ZE32FzMvXWSuLGZRGOmdV-ixU42ysFekBFpQ0paC-puVxDhqFNJAXfjpWlR5F_6kPmomE4euexkEgonNqqmf6AUrQ/s320/An-Internet-Getting-Started-Plan-for-Technically-Challenged-Churches.jpg" width="320" /></a>I have found that if I jump into my day without any planning I get to the end of the day not really accomplishing very much. Keeping yourself busy is not the same as accomplishing the goals you set for the day. I recommend taking 5-10 minutes at the beginning of the day and planning out everything that you plan on addressing that day. Don't pack your day too full, otherwise you will have to move things to that next day and that is bad for your psyche.<br />
<br />
The two tasks that are the most important in my day are planning and selecting goals.<br />
<br />
The first thing that I do each day is plan my day. This allows me to integrate anything that is on my calendar that is time specific in to the tasks list so that is have everything in one place. This also gives me a handle on what needs to be done that day.<br />
<br />
Once all my appointments have been integrated, I pick a few tasks that I need to do that are not yet on the list for today. This would come from other projects in my Asana list.<br />
<br />
By planning each day you will be able to more effectively take on whatever life throws at you.<br />
<br />
To your success.<br />
<br />
<br />Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-79049824622179918822013-10-08T16:57:00.001-07:002013-10-08T17:11:35.224-07:00Time for a ChangeToday I am going to talk about making changes when necessary and know when that time is. If you have ever been in the position where you are getting frustrated with little things that later you regret this guide may help you.<br />
<br />
<h2>
Knowing when to change</h2>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEifXUQT-YgbExOWtAk9lmxYPHEFGWxOoUiqRyHJJS53CZ5P0gfPMbiDC9ahglAvj4RQviDzDYzL3-4sZlzqMdo1_Pf7Ee1jFromoTmE9KwAJdMhP9AqeV-EP0MvskeYdW0TBPSMe0aW3g/s1600/Time+for+a+Change.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="213" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEifXUQT-YgbExOWtAk9lmxYPHEFGWxOoUiqRyHJJS53CZ5P0gfPMbiDC9ahglAvj4RQviDzDYzL3-4sZlzqMdo1_Pf7Ee1jFromoTmE9KwAJdMhP9AqeV-EP0MvskeYdW0TBPSMe0aW3g/s320/Time+for+a+Change.jpg" width="320" /></a></div>
<br />
The hardest part of knowing when to make a change is being able to take that step back and analyze your current situation. If you don't do this on a regular basis here are some warning signs. You:<br />
<br />
<ol>
<li>Have an extremely short fuse.</li>
<li>Are not moving towards your goals</li>
<li>Don't have goals</li>
<li>Stopped caring</li>
<li>Start loathing doing the things your doing on a daily basis</li>
</ol>
<div>
Something to keep in mind here is if these get extreme it can be a sign of depression.* Don't get depressed, but it may be time to make a change if any of these start to surface. Changing things up will make you feel better, make you more productive and the people around you will start to take notice.</div>
<br />
<br />
<h2>
Making the change</h2>
Once you have identified that you need to make a change you will need to set up a system so that you can make the change successfully. The system that I use is three main parts. This includes a support system, a way of measuring the goal and what will be the reward when you have achieve the goal. The support system is the most important part, make this a priority when you make that decision.<br />
<br />
I hope this helps you become better at managing time.<br />
<br />
To your Success.<br />
<br />
<br />
*I am not a medical doctor and do not claim to correct, cure, or otherwise treat depression. If you think you are depressed please seek medical attention immediately.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-10387306270170615832013-10-02T16:19:00.001-07:002013-10-02T16:23:48.687-07:00Brain Ram<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjnKumMo3KmYtnrwb7ygkcxq-P8oZ91RXU5xolHabKmkERUcmMd8v7GmTEBzGpabYfbIQsxpk4SG3GLY2Y7LAeh5uftWDTKulm28_6ADO2iHDeu9OoNorDf37FYvIKsc3QYC1v0dLI85Q/s1600/original.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="225" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjnKumMo3KmYtnrwb7ygkcxq-P8oZ91RXU5xolHabKmkERUcmMd8v7GmTEBzGpabYfbIQsxpk4SG3GLY2Y7LAeh5uftWDTKulm28_6ADO2iHDeu9OoNorDf37FYvIKsc3QYC1v0dLI85Q/s400/original.jpg" width="400" /></a>I have found that people that are stressed get that way because they are trying to use more RAM than they have. If you are not familiar with RAM, it is the memory in your computer that is stores things that you are working on currently. Think of this as the top of your desk in your office.<br />
<br />
The problem is that most people try to remember everything. This would be the equivalent or trying to keep everything on your computer open without storing anything on the hard drive. The office analogy of the hard drive is the filing cabinet. In your office you probably have files that you store in your filing cabinet keeping until you are talking to a client, or need to reference a particular file. Most people would do the same digitally, save the file on your hard drive for later access. Most people, however, do not do this for there brain. <br />
<a name='more'></a><br />
People try to remember everything, from the tasks they need to do, a project they are working on, to take a package to the post office, or assign a task to a team member. I know that people are very good at handling things but humans are not very good at multitasking, and even worse at remembering. We do have a "hard drive" but it is the longer term memory and it is slower to access. If you have had a computer for some time you know that it will get slower over time. Adding RAM will typically help this slowness because you are giving your computer more space to do its thing.<br />
<br />
As humans, we cannot upgrade our RAM (yet, but this is a different <a href="http://gizmodo.com/5813821/scientists-create-first-memory-expansion-for-brain" target="_blank">discussion</a>). We can, however, free up the RAM we do have by moving as much as possible to other mediums. These mediums could be a journal, a blog (that's exactly what I'm doing here), or any other medium that allows you to record your thoughts for later retrieval. In many cases, stress can be traced back to not having enough brain RAM.<br />
<br />
The best way to relieve stress is to preform a brain RAM dump. I have described the process below.<br />
<br />
First, write down everything you have on your mind on a piece of paper, or many pieces of paper or even an entire notebook. Just get everything off your mind.*<br />
<br />
Now the first rule to this exercise is you have to keep writing. The second rule is you can't stop to try and address anything you are writing. Just let it all come out. This includes any thoughts that come to mind, remember this is RAM so anything can come up. This applies to your personal and business life and any other lives you may be living. Just keep writing. Maybe you have a big project, or you just started remodeling your house, or maybe you're worried about what is for dinner, or that you need to check on the status of xyz. All these are valid thoughts.<br />
<br />
After you have let everything out start sorting everything in to categories, your categories may vary but put everything in an order that makes sense to you. As you are organizing you will start to see a pattern start to form. The beginning of the list will have many of the things that are in fire mode, they need immediate attention. As you go down further you will start seeing things that you had forgotten about, but you still need to do but they haven't caught on fire yet.. These are the things that you have stored away and will deal with later.<br />
<br />
Now that you have categories you can start creating projects or adding them to the regular projects that you have set up in <a href="http://time-evolution.blogspot.com/2013/08/using-time-management-tools-asana.html" target="_blank">Asana</a>, or the task management software you have selected. Having all of these projects in a separate system transfers the load to that system and will allow you to not keep them in RAM. This will make you more relaxed, more productive, have more energy and most of all more efficient. I hope this article helps you become better at manageing your time. Please leave your comments and suggestions below.<br />
<br />
To your success.<br />
<br />
<br />
*I prefer to do this on physical paper with a pen because if you are writing everything down you cannot make a mistake. There is no wrong. If you prefer this can also be done on a computer. I know that I did use a computer the first few times I did this because I type faster than I write and keeping up with my mind once it starts going is a challenge. Do what is best for you.<br />
<br />Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-1304725940187106602013-09-17T14:02:00.001-07:002013-09-17T14:03:18.941-07:00Close Open Loops<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhIhqWwpuBcmiP_ia9cz6z_JRQ4nBbnXPySsskLWG0FmjPgp5Q89FWcm2Xm0kt-XP3wOE9Tnb5FqEAyiYk3B40KR3LrKEIsjOaPBTTRXI4X_bj_sZXbQOK3aZS9PlkJscdO0RQCbtKKLA/s1600/A137-CircleArrow-LightBlue.png" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="198" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhIhqWwpuBcmiP_ia9cz6z_JRQ4nBbnXPySsskLWG0FmjPgp5Q89FWcm2Xm0kt-XP3wOE9Tnb5FqEAyiYk3B40KR3LrKEIsjOaPBTTRXI4X_bj_sZXbQOK3aZS9PlkJscdO0RQCbtKKLA/s200/A137-CircleArrow-LightBlue.png" width="200" /></a>Over the past week, I have closed various open loops that I have had open for 13 months. Closing these open loops has opened up a huge amount of mental ram, and eliminated a substantial amount of stress. I didn't really think that it was weighing on me all that much until I closed them and was doing more with less effort than before, things just seemed easier and I was completing them faster. The human mind is similar to a computer, the more ram you have available the faster and more responsive it will be.<br />
<br />
I encourage everyone to close as many loops as possible this week. Post in the comments how this helped or didn't help you. If you do this I can promise you at the very least you will have a sense of completion and reduced stress.<br />
<br />
To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-74694182703744820382013-09-05T12:59:00.000-07:002013-09-05T13:09:02.887-07:00Using Time Management Tools: Pomodoro TechniqueI have previously suggested the use of a tool, Pomodoro Daisuki. Unfortunately, this tool is no longer available. My thoughts on why this occurred are provided at the end of this article. However, due to the removal of this tool, I have not yet vetted a suitable replacement at this time.<br />
<br />
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgQllZO0emrJEhQLkWL1t5npvcVC-RjEIKdNs67ZR4ME-sjz-SexzdysEFXTS90Wki4220qIxC4qrcCesanqeUb3LG1RItSjvChSVPLy_Xy1JkIKRuWVxvWH1HDpR9JT-lTV1FeLppxYw/s1600/tools-icon.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgQllZO0emrJEhQLkWL1t5npvcVC-RjEIKdNs67ZR4ME-sjz-SexzdysEFXTS90Wki4220qIxC4qrcCesanqeUb3LG1RItSjvChSVPLy_Xy1JkIKRuWVxvWH1HDpR9JT-lTV1FeLppxYw/s320/tools-icon.jpg" width="320" /></a>Regardless of what you call this method of managing your time, it is very effective. The Basic premise is that you do sprints with your time broken out over 30 minutes. The order should be 25 minutes in a pomodoro, and 5 minutes to break. After 4 cycles you should take another 15 minute break.<br />
<br />
Example:<br />
Pomodoro I - 25 minutes<br />
Break - 5 minutes<br />
Pomodoro II - 25 minutes<br />
Break - 5 minutes<br />
Pomodoro III - 25 minutes<br />
Break - 5 minutes<br />
Pomodoro IV - 25 minutes<br />
Break - 5+15 minutes<br />
<br />
This will take you through 2:15 and 4 can be preformed in a typical 9 hour day with a 1 hour lunch. A few<br />
<a name='more'></a> things to keep in mind is that you have to actually stop whatever you are doing when the timer goes off. If you are working on a big project you should chunk the project into 25 minute chucks. If the thing you are working on is going to take longer than one pomodoro schedule as many pomodoros are you need to complete the task.<br />
<br />
This is such an effective approach because it is difficult for people to intensely focus more than 25 minutes. This will break up your day and give you more energy in doing so. It will also make completing the things on your to-do list possible because they are now bite size.<br />
<br />
I hope this helps you become better at managing your time.<br />
<br />
To your Success.<br />
<br />
<h4>
The Pomodoro Technique Brand</h4>
Francesco Cirillo created the Pomodoro Technique® in the 1980s. It is now practiced by professional teams and individuals around the world. My assumption is that, as many other Pomodoro timers have recently had to change their names, in com<br />
pliance with a cease and desist letter sent on behalf of Francesco Cirillo, who holds the trademark for Pomodoro and The Pomodoro Technique the name had to be changed. This particular tools is sadly no longer available due to this event. Francesco has yet to provide an online equivalent of the timer. I completely understand the copyrights that are granted to Francesco, so I respect him for taking back his content rightfully.<br />
<div>
<br /></div>
Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-53655061870125623462013-08-29T16:45:00.001-07:002013-08-30T08:53:05.452-07:00Create Time<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiyulavKUe95dzHGNw80EsFo8ExpSc3sF-noq9mHqMOUqhKT9jT-LEy2TMoyinF-9QaCJyZCwf_iEBIJiAiOftMPY_BZJDF4U3duDkS71AZKsiGDHF4TYz04POBdbNlAMXTLKJiNxJAPw/s1600/relax+rana.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="203" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiyulavKUe95dzHGNw80EsFo8ExpSc3sF-noq9mHqMOUqhKT9jT-LEy2TMoyinF-9QaCJyZCwf_iEBIJiAiOftMPY_BZJDF4U3duDkS71AZKsiGDHF4TYz04POBdbNlAMXTLKJiNxJAPw/s320/relax+rana.jpg" width="320" /></a>I'm not referring to the becoming a time traveler. Or creating a device that can take you back in time, <br />
although if you do we should talk. I am actually referring to creating time by making other parts of your life take less time or by not taking on another project. <br />
<br />
Life is a very short journey. I understand that sometimes you need to pack as much in as possible, but sometimes you need to enjoy it. Do not start on a new project as soon so you complete the current <br />
<a name='more'></a>one take some time off. If it was a project that you have been working on for a year take 2-3 weeks off. The best average is 3% of the time put into the project. If it is a month take a day before you start at it again.<br />
<br />
The time off will allow you to be more focused and more effective when you come back. This will also prevent you from burning out on everything. On that note enjoy your Labor Day, don't work too hard.<br />
<br />
To your SuccessAnonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-33890560745202052032013-08-19T16:28:00.001-07:002013-08-30T08:51:27.681-07:00Using Time Management Tools: AsanaThis week I am going to discuss the use of the time management tool Asana. I am not compensated by them in anyway, although I do feel like I am selling it sometime when people ask me about what I am using for a time management tool.<br />
<br />
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhZ-uvf6KOnmxkCNJBsLVre71pIssp_kKn2nRzFmT519qQJF4y_hsdpR_mpfrm1w7PBZkDxzkLstdILKfE-HmNnOW6mmmEQ97NDyGhK79-0oOoJYwhwkiXcio8CpnxRjiUC4uvuy3xOmw/s1600/asana-logo.png" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhZ-uvf6KOnmxkCNJBsLVre71pIssp_kKn2nRzFmT519qQJF4y_hsdpR_mpfrm1w7PBZkDxzkLstdILKfE-HmNnOW6mmmEQ97NDyGhK79-0oOoJYwhwkiXcio8CpnxRjiUC4uvuy3xOmw/s1600/asana-logo.png" /></a>Asana is a tool that essentially manages the tasks that you have to do on a daily basis. I have found that to-do software have a large variation from too simple (where you do feel you can organize the tasks well) to too complex (where you need to spent a great deal of time figuring out how to add a task and make sure you can find it again later). I have found that Asana has that good mix between simple and complex.<br />
<br />
I use Asana to basically write down anything that I am thinking about that is not contributing to my current line of thinking. If I am working on a project and a thought pops into my head regarding a project, I throw it into Asana. This way I am not focusing on the new idea, but it is recorded somewhere so that I can let it go until the appropriate time.<br />
<br />
<a name='more'></a><br />
<br />
I have tried using this method before but it never seemed to work, and I discovered that I never revisited these idea rants. If you tell your brain that you are writing down the thought for later review and then never review it you are essentially lying to your brain. Sounds like a great idea until you try to let something go and you write it down but you still can't stop thinking about it. This is happening because you have conditioned your brain, it know that you are lying to it (and you are) so it doesn't want to let it go.<br />
<br />
The best way to respect your brain and be able to continue down the original train of thought that you started down is to review these ideas on a regular basis. And believe me not all of the ideas or step of anything will be gold. The key here is that you have kept your promise to your brain<br />
<br />
Asana is an organization tool, if you don't keep it clean and make sure everything is relevant it will go into the closet with all the other failed tools. I try to check all my tasks, projects and companies (if you have them) for relevance every week. This insures I am only dealing with the most current and up to date information.<br />
<br />
Don't over fill your "Today" section. Only put a reasonable amount on the list. Having to move the same task to "Upcoming" and then back to Today multiple times is psychologically demeaning. Put things on your list you can and will accomplish. If you have time at the end of the day pick a few more and finish those. Above all else end your day with nothing in the today section.<br />
<br />
I hope some of these tips helps you become better at managing your time.<br />
<br />
To your Success!Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-20593703776966283162013-08-12T14:08:00.000-07:002013-08-30T08:51:50.783-07:00Don't Control Time, Manage it<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgeEGNfvJ_M1tBIdt1VWWmwIHpxHUPmWAQBtV3gHZaK36R7qy3c_0XiWc5jpA3sjOzGKS6LoSRkx1A0aNG-jfoVsZ3K05zYFKtKzS_4YSgalpW-agn3zgYzzlswzMUkq4fd8tVz-pt56Q/s1600/mountain_climbing_top_is_near_wallpaper.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="300" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgeEGNfvJ_M1tBIdt1VWWmwIHpxHUPmWAQBtV3gHZaK36R7qy3c_0XiWc5jpA3sjOzGKS6LoSRkx1A0aNG-jfoVsZ3K05zYFKtKzS_4YSgalpW-agn3zgYzzlswzMUkq4fd8tVz-pt56Q/s400/mountain_climbing_top_is_near_wallpaper.jpg" width="400" /></a></div>
I have found that no matter how much I work to get better at time management I hit a wall and feel like I have everything under control. I also know that in the universe nothing is ever standing still. <br />
<br /> If you are not growing you are dying. So I push myself to try and revisit things I feel I have a good grasp on to see if any improvement can be made. I find if I don't push myself, life pushes back and I lose my footing. I found a great quote on this concept by Mario Andretti.<br />
<blockquote class="tr_bq">
"If everything's under control, you're just not going fast enough!" -Mario Andretti</blockquote>
<br />
<a name='more'></a>If you feel that all the articles I have written are worth while and you have all your time management under control, you probably need to go faster.<br />
<br />
If you are still working on getting everything under control that is fine keep at it. Once you get there however, don't stop, keep pushing and you will achieve great things.<br />
<br />
To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-87528267718262751382013-08-08T10:05:00.002-07:002013-08-16T16:07:44.471-07:00Declutter to Make TimeI know that in my life, clutter can lead to increased stress, losing things, and feeling of chaos. The best way to alleviate these issues are to declutter your life. I read a great article on this earlier this week and I want to share some of the better points. The full article can be found <a href="http://zenhabits.net/declutter/" target="_blank">here</a>, and some of these methods are variations of <a href="http://www.amazon.com/exec/obidos/ASIN/B000WH7PKY/invesepimo-20" target="_blank">David Allen's Getting Things Done</a>.<br />
<h3>
Start </h3>
<div>
The hardest part is getting started.<br />
<a name='more'></a> If you can get started everything else just gets down to how it is organized. Here are a few tips:</div>
<ol><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiajBnoT07PRSTPINkyK6J43qHzgt-RvtXHqdVj9tCezFa9rDSecGsG3YRg3820jEZNS6o4hk0zzlynRCRkzdo6CJmkMYuT7_63-Y6RIfyvCspwxodTZayjiCLrexqSsN9HOB5c5AU6PQ/s1600/feng-shui-office.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="260" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiajBnoT07PRSTPINkyK6J43qHzgt-RvtXHqdVj9tCezFa9rDSecGsG3YRg3820jEZNS6o4hk0zzlynRCRkzdo6CJmkMYuT7_63-Y6RIfyvCspwxodTZayjiCLrexqSsN9HOB5c5AU6PQ/s320/feng-shui-office.jpg" width="320" /></a>
<li>Take just 10 minutes today to sort though a pile, or declutter a shelf or table or countertop.</li>
<li>Put everything into one pile, and start with the first thing you pick up (no putting things back in the pile).</li>
<li>Ask yourself: do you really need this? Do you use it regularly? Do
you love it? If the answer to any of these is no, then recycle, donate,
or give it to someone who might want it. Put it in a box for these
purposes.</li>
<li>Put things back that you need/use/love, with space between things.
This is their “home” and you should always put them back there.</li>
<li>Stop after 10 minutes, continue tomorrow for another 10 minutes, and so on, one small spot in your home at a time.</li>
<li>This can be increased to larger amounts of time, but I recommend no more than 1 hour per week. This is enough time to get things done, but not some much that you try to avoid it after a month.</li>
<li>Keep decluttering in small bits. Pick an area to focus on each week.</li>
</ol>
Theses steps are the same steps I used to go through my entire house from top to bottom it has been over a year, but it has been only one hour a week.<br />
<div>
<h3>
Decluttering Your Calendar & Digital Life</h3>
</div>
Physical decluttering is only one type of decluttering. You can also simplify your day, and your online/computer life as well. Here are a few simple tips:<br />
<ul>
<li>Decluttering your day is about reducing commitments, and saying no
to the non-essential things. So first make a list of your commitments.</li>
<li>Make a list of what’s most important to you (4-5 things) and
declutter the rest. Say no to people with a phone call or email, and get
out of existing commitments.</li>
<li>Be very ruthless about saying no to new commitments — and seeing requests as potential commitments. Guard your time.</li>
<li>Declutter your digital life one step at a time, just like your
physical life. Email newsletters, blogs, social networks, online reading
and watching, forums, etc. — are they essential? Can you declutter
them?</li>
</ul>
<div>
I hope this helps you become a little bit better with your time. To your success.</div>
Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-80657092750759882882013-07-30T16:48:00.001-07:002013-08-16T16:07:58.734-07:00 10 Time Management Tips That Work<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjUwHQ9TvK0qXVQZKVFkSq4ztJmbPPs5vj-g2e74AVQDg-lAxXhETFrQYokVvrEvhjfRFwDEPNp35IslSwYLA8L5H0hfQ9onJ8qm0o-JuNcfmp-MsofBDrcrXi4xjA15HQfhHMfFo8MQ/s1600/number-10.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjUwHQ9TvK0qXVQZKVFkSq4ztJmbPPs5vj-g2e74AVQDg-lAxXhETFrQYokVvrEvhjfRFwDEPNp35IslSwYLA8L5H0hfQ9onJ8qm0o-JuNcfmp-MsofBDrcrXi4xjA15HQfhHMfFo8MQ/s320/number-10.jpg" width="320" /></a>I have read many books, blogs, articles, attended seminars and have studied the art of time management and it is an on going process.<br />
<br />
I came across this article in entrepreneur magizine, the whole article can be found <a href="http://www.entrepreneur.com/article/219553" target="_blank">here</a>.<br />
<br />
I found this article to be less informative than many. I want your opinion, because if I am becoming cynical that is a different matter. I do not want to approach any article disparagingly. So any input would be great.<br />
<a name='more'></a><br />
<br />
Here is main part of the article.<br />
<blockquote style="border: none; margin: 0 0 0 40px; padding: 0px;">
<strong>Practice the following techniques to become the master of your own time:</strong></blockquote>
<ol>
<ol>
<li>Carry a schedule and record all your thoughts, conversations and
activities for a week. This will help you understand how much you can
get done during the course of a day and where your precious moments are
going. You'll see how much time is actually spent producing results and
how much time is wasted on unproductive thoughts, conversations and
actions.</li>
<li>Any activity or conversation that's important to your success should
have a time assigned to it. To-do lists get longer and longer to the
point where they're unworkable. Appointment books work. Schedule
appointments with yourself and create time blocks for high-priority
thoughts, conversations, and actions. Schedule when they will begin and
end. Have the discipline to keep these appointments.</li>
<li>Plan to spend at least 50 percent of your time engaged in the
thoughts, activities and conversations that produce most of your
results.</li>
<li>Schedule time for interruptions. Plan time to be pulled away from
what you're doing. Take, for instance, the concept of having "office
hours." Isn't "office hours" another way of saying "planned
interruptions?"</li>
<li>Take the first 30 minutes of every day to plan your day. Don't start
your day until you complete your time plan. The most important time of
your day is the time you schedule to schedule time.</li>
<li>Take five minutes before every call and task to decide what result
you want to attain. This will help you know what success looks like
before you start. And it will also slow time down. Take five minutes
after each call and activity to determine whether your desired result
was achieved. If not, what was missing? How do you put what's missing in
your next call or activity?</li>
<li>Put up a "Do not disturb" sign when you absolutely have to get work done.</li>
<li>Practice not answering the phone just because it's ringing and
e-mails just because they show up. Disconnect instant messaging. Don't
instantly give people your attention unless it's absolutely crucial in
your business to offer an immediate human response. Instead, schedule a
time to answer email and return phone calls.</li>
<li>Block out other distractions like Facebook and other forms of social media unless you use these tools to generate business.</li>
<li>Remember that it's impossible to get everything done. Also remember
that odds are good that 20 percent of your thoughts, conversations and
activities produce 80 percent of your results.</li>
</ol>
</ol>
<div>
Any thoughts are greatly appreciated. If you find this use let me know. If you hated it, let me know that as well. To your success.</div>
Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-87057068454541662702013-07-24T13:22:00.000-07:002013-07-24T13:22:00.723-07:00Use these 2 Tools<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEherkTUDQOHrtDQehxXPHJ9MBAMF3gACbNwXr21Q0wRZ9BW6lwEt6kyp6eOjWcTN3ESPF_5YrGl2VJf2h0Abba_-VmW13r7pmw3d7caBQwALdTvgYc7jLOyrqpKt3JvrrnRAYQ25_FxUQ/s1600/tools-icon.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEherkTUDQOHrtDQehxXPHJ9MBAMF3gACbNwXr21Q0wRZ9BW6lwEt6kyp6eOjWcTN3ESPF_5YrGl2VJf2h0Abba_-VmW13r7pmw3d7caBQwALdTvgYc7jLOyrqpKt3JvrrnRAYQ25_FxUQ/s200/tools-icon.jpg" width="200" /></a>This week's post we will be discussing more tools to use as part of managing time. The original post discussing tools can be found <a href="http://time-evolution.blogspot.com/2013/04/be-more-effective-with-time.html" target="_blank">here</a>. The tool that I use the most often and is available to any user that is able to read this post. This tool is the <b>bookmark</b>. I know that it seems like a basic tool that you may not have used in years. It may also be something that you use all the time.<br />
<br />
I find that the bookmark is the most crucial tool, that probably gets the least amount of recognition. I use bookmarks often, and they have become extremely helpful during times that I am in an energy low as we discussed in a previous <a href="http://time-evolution.blogspot.com/2013/07/productively-waste-time.html" target="_blank">post</a>. The biggest reason they help me in these lows is because having a bookmark allows me to get to a site with as little thought as possible. The use of bookmarks also help me waste little time. I have categorized my bookmarks into the projects I am currently working on and information that I access often.<br />
<br />
Another very helpful tool is the use of <b>Google Profiles</b>, I know that many of you may not be using Chrome, however if you do use google accounts these can be added to chrome so that you can compartmentalize your worlds. I have one for work and one for play. This allows for separation of work searches, docs, gmail and drive (at the time of this writing, Google Drive forces you to log out and log back in to access drive of a different account if you don't use profiles). This also lets me keep my bookmarks associated with my work and personal browsers.<br />
<br />
If you have any tools that you use, please share in the comments<br />
<br />
I hope this has helped you. Please leave your comments, and suggestions.<br />
<br />
To your successAnonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-83186634272768832222013-07-19T14:00:00.000-07:002013-07-22T13:40:25.836-07:00Productively Waste TimeIf you are like me you find that there are highs and lows in your day. Our energy levels fluctuate or oscillate regardless of the food we eat and the amount of exercise we get. Although eating well and exercise do allow us to stay at the highs for longer, but that is a different discussion. This is not a results of our being lazy or something wrong that needs to be fixed. I believe that is just a natural part of the human physiology, and should not be changed but adjusted to in our actions.<br />
<br />
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEipoHvn3Xu26dz-TOXEWZj-MDHBPhzyumZ1K16H6BzEy2i-ha6qe2HRK3Fx1Y7xn1kIgeCo8PG6RbhCKOH4g8_8M2a8VFVdbm7VJJlB5ECEKGk536Xa5iH8tnqIBX_l5UCsTj9G5LuXfg/s1600/watch+dial.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="178" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEipoHvn3Xu26dz-TOXEWZj-MDHBPhzyumZ1K16H6BzEy2i-ha6qe2HRK3Fx1Y7xn1kIgeCo8PG6RbhCKOH4g8_8M2a8VFVdbm7VJJlB5ECEKGk536Xa5iH8tnqIBX_l5UCsTj9G5LuXfg/s320/watch+dial.jpg" width="320" /></a>Now, we cannot eliminate this behavior, but we can find ways to make it more productive. The first thing that needs to happen to make this process more effective is to know when you naturally have your highs and lows. The best way to do this is to write down everything that you did yesterday. This should include relaxing, working on a project, transporting the children, planing meals for the week, commuting to work, everything. You will notice that you get alot of things done in chunks, and then you will see that little is done during other times. These are going to be your highs and lows, and they can fluctuate, so monitoring them over a week will give you a better idea of your energy oscillation. Sometimes things happen that force you out of your typical pattern but you will revert back to it eventually.<br />
<br />
I noticed that I have my highs later in the morning and early after noon and again in the evening. My lows come in the early morning, and late afternoon. This may be different for you, but whatever your high/low oscillation is make note of it.<br />
<br />
Next you will need to categorize your tasks into the amount of brain power that is required. The easier categories are "auto-pilot" and "concentration". The auto pilot tasks will include:<br />
<br />
<ul>
<li>Brushing your teeth</li>
<li>Putting on your shoes</li>
<li>Going through emails </li>
</ul>
<br />
Anything that does not require a large amount of concentration. The the concentration task would be:<br />
<br />
<ul>
<li>Logistics of a project</li>
<li>Writing a delicately worded email to an angry client</li>
<li>Creating budgets for the year</li>
<li>Analysis, focus or anything that requires deep thought </li>
</ul>
<br />
These tasks will require a large amount of brain power. Having a system in place will make this process much easier. If you do not have a system it is discussed in the "<a href="http://time-evolution.blogspot.com/2013/05/do-you-have-system.html" target="_blank">Do you have a system?</a>" post. <br />
<br />
The best way I have found to distinguish these items is to ask this question. "Should I be doing this while I am having a beer". If the answer is yes then it is likely an autopilot task, if not then probably a higher brain function task. You can also break up the brain power required into more than just two types, but I find that more than three starts to make it more complicated, especially if you are trying to categorize (concentration task) during an energy low.<br />
<br />
Third these tasks can now be scheduled according to your energy high or low. If a task has been categorized as a concentration task try to schedule that task during an energy high in your day. If you know you are heading into an energy low, don't schedule yourself to start planning a project.<br />
<br />
Please post comments, and any tricks that you may use to help cope with this energy flux.<br />
<br />
I hope this helps make you more effective and less stressed. To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-44441601032979122512013-06-19T09:00:00.000-07:002013-06-19T09:00:08.005-07:00Fail Better<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiW6GQegsSGF4RIKyUhbBJEE1x5nT7NkfhOgidW2Px6oNfW6B4uGV949bWugZTszyqHaYmqd5Rdy63J61hkk4cgB2ZXFZDW2IQYDVmEbV5DYuWIdQezQmSgkSJvlAL_tTWdoomDTlk1bg/s1600/Fail+Better.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="299" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiW6GQegsSGF4RIKyUhbBJEE1x5nT7NkfhOgidW2Px6oNfW6B4uGV949bWugZTszyqHaYmqd5Rdy63J61hkk4cgB2ZXFZDW2IQYDVmEbV5DYuWIdQezQmSgkSJvlAL_tTWdoomDTlk1bg/s320/Fail+Better.jpg" width="320" /></a>Managing time is a difficult task. I never try to portray that this is an easy thing to undertake. This is something that will take time and will require some trial and error. <br />
<br />
There is no perfect way of managing time that will work for everyone. Some people do better having a lot of structure, others prefer to not have any structure and work things out as they go. If either one of these ways work for you then keep doing that thing. Also keep in mind that people change. What may have worked for you back in college may not work very effectively now in your professional life. <br />
<br />
I have found that a mix of structure and flexibility are that most effective for me. I like having a rough layout of what needs to happen and anytime sensitive appointments are part of the structure of the day. Everything else I let fall into the day as it fits I try to work small to large to gain momentum. And I log everything that I do. This way I can look back at the end of the day and see that I have accomplished quite a bit.<br />
<br />
Again there is not magic bullet for time management. All the things that I share with you are merely things that have worked for me. They may or may not work for you. But it is better starting with something that has worked as opposed to starting with something that has never work for anyone. I recommend trying what I have done and keep what works and throw out what doesn't.<br />
<br />
I hope this helps make you more effective and less stressed. To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-34289797051851675222013-06-10T08:25:00.000-07:002013-06-10T08:25:00.690-07:00Are you Present?<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEje_lsjZPdXU7S6FsIPas3IBXJ0xOHqNnF8l0EUkvVFfp4Agotr1pztltRQv-MvdpDPdmz_5epg9CkYUbndAva3e5iXfte1eGX3mn56pAfdyMONNOMI4S9KlfUAYyktdIer-3x5sKN0SQ/s1600/14-Must-Have-Apps-for-the-Entrepreneur.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="213" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEje_lsjZPdXU7S6FsIPas3IBXJ0xOHqNnF8l0EUkvVFfp4Agotr1pztltRQv-MvdpDPdmz_5epg9CkYUbndAva3e5iXfte1eGX3mn56pAfdyMONNOMI4S9KlfUAYyktdIer-3x5sKN0SQ/s320/14-Must-Have-Apps-for-the-Entrepreneur.jpg" width="320" /></a></div>
Today in a meeting I was able to attend, I noticed something that has seemingly become acceptable. I observed a colleague of mine, that was also in the meeting, spend the entire 30 minutes of the meeting on a laptop. I understand that sometimes it is necessary because you are handling multiple projects, dealing with client et cetera.<br />
<br />
I still think that if you have such a tight schedule that a 30 minute window for a meeting is so much of a stretch then one of these two things is true.<br />
<br />
<ol>
<li>You are taking on too many things.</li>
<li>You are a micromanager and/or you do not trust your subordinates to do the right things.</li>
</ol>
<br />
If the latter is true, I won't be able to help you. The main reason being, if you can't trust people that work for you, nothing I say in a blog will change that. I assume that if you are reading this blog however you are the former and want to find ways to improve yourself.<br />
<br />
Being present during a meeting is respectful, whether that is with a friend at a coffee shop, or a training that you are forced to attend.<br />
<br />
I find that you will get more out of it when you are fully present than when you are only there partially between comments or facebook posts.<br />
<br />
The best trick I have found is that if at a dinner if everyone puts there phon in the middle of the table. Then the first person to look at their phone has to pay for the meal for everyone.<br />
<br />
I hope these tips will assist you in becoming better. To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-548498232126978362013-05-28T14:57:00.000-07:002013-05-28T14:57:29.627-07:00Are You Focused?<div class="separator" style="clear: both; text-align: center;">
</div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh3LDpfG2lIZE9PEv3xuK14it4fDFz02NRk8GyzUl2D9j3Tn5AqSE_BrAmEMu1kgkOlVeHynKtl1fwvR8og3kmgdxPakbTg3PFWSVHie3ADFPrqC60QjDbeWDC93TiyQ_2WUWELqYokVg/s1600/how-develop-strong-time-management-habits.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="223" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh3LDpfG2lIZE9PEv3xuK14it4fDFz02NRk8GyzUl2D9j3Tn5AqSE_BrAmEMu1kgkOlVeHynKtl1fwvR8og3kmgdxPakbTg3PFWSVHie3ADFPrqC60QjDbeWDC93TiyQ_2WUWELqYokVg/s400/how-develop-strong-time-management-habits.jpg" width="400" /></a></div>
I have found that a get distracted easily especially if I am doing something that I do not want to be doing. It is inevitable that at some point we will have to to take on the obligation of doing something that we don't like doing. I have developed some very effective systems that have helped me focus on the thing I don't want to do so that it is done and I can move on to the things I want to do.<br />
<br />
The first trick I have learned is that if I listen to music alone that can be a distraction all its own. I've found that if I listen to music that has a consistent beat and words that I don't try to listen to this helps. I also play a binaural beats track (typically 40hz because this stimulates the alpha brain wave) low in the background of the music. <br />
<br />
The second trick is to schedule breaks. This is along the same lines of a Pomodoro sprint, but you should take breaks unless you are on such a good line that it will be lost if you don't complete it. I try to schedule a break every 30 or so minutes. I know that many bosses are opposed to this many breaks but it will make people more efficient and keep them from burning out.<br />
<br />
The third and probably most important trick is eating properly. I know this sounds strange but having good food and the right kind is crucial to having that energy and focus that you are looking for. The key is things that your can break down quickly, fruits, simple sugars, and timing them well. If you time your meals just right you will never be hungry and will always be full of energy.<br />
<br />
The last and most vital trick is to drink water. You are made of water, and 80% of people are lacking the appropriate amount of water for there body type. The best way I have heard it stated for determining the amount of water to drink is take your weight and that is the number of ounces of water you should drink daily. I know it sounds like alot but it will change the way you feel.<br />
<br />
I hope these tips will assist you in becoming better. To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-54242413866549475892013-05-14T09:02:00.000-07:002013-05-14T16:56:48.420-07:00Do You Use the 80/20 Rule of Time?<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh516dUU6VOwunnaMiIiIz4OllebXu-bOVM5iqFBJ8_fkBqCn3VHhShpVHHwd5dnyiF2HFAr4uOSiEVp87GaE3qhVoGR_p1X2TdwkXg8HcQtWdG2z2vsTyVLOlyoEE8bU5Qb92cEXT29w/s1600/pocket-watch.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="192" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh516dUU6VOwunnaMiIiIz4OllebXu-bOVM5iqFBJ8_fkBqCn3VHhShpVHHwd5dnyiF2HFAr4uOSiEVp87GaE3qhVoGR_p1X2TdwkXg8HcQtWdG2z2vsTyVLOlyoEE8bU5Qb92cEXT29w/s320/pocket-watch.jpg" width="320" /></a>Time is the most valuable commodity on the planet. I know there are people that would argue this but time is the one thing that you cannot make more of. You can make more money, you can make relationships better, but you cannot make time.<br />
<br />
I have found that as I get more efficient and better with the tasks I do the more I find myself wasting time. I waste time because I know that I can quickly finish the task that needs to be done. I know this is not the best way to handle myself but I know that human beings look for ways to be lazy. <br />
<br />
I have found that as I start to master a task that needs to be done, if I give myself another thing to master the time that would be wasted is now being channeled towards a better end. I have also discovered that if I don't set boundaries for when I will stop working I will not stop and this will lead to over working. Over working is not good either, make sure you <a href="http://time-evolution.blogspot.com/2013/04/take-time-to-rest.html" target="_blank">take time to rest</a>.<br />
<br />
Ultimately, the sweet spot is somewhere between, over working and being lazy. I know that some people like to oscillate between these two extremes and that can work. The issue with that approach is that it put additional stress on your body. Each person has there own paradigm, so you will find what works for you.<br />
<br />
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhSrtgzM0V7nSxJHbdWfpHexaPLdPJZV4nU83zCeQTHfo0oFs4fj94_JLREY0Y9F4bk9A152G5uQu1hVU1ZJgc4f2ACSiU06XVmjpZAa0mEBcWB6B95TfidRuivwOhaZg9aXriWiroghA/s1600/80-20+Time+Rule.png" imageanchor="1" style="clear: right; display: inline !important; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="155" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhSrtgzM0V7nSxJHbdWfpHexaPLdPJZV4nU83zCeQTHfo0oFs4fj94_JLREY0Y9F4bk9A152G5uQu1hVU1ZJgc4f2ACSiU06XVmjpZAa0mEBcWB6B95TfidRuivwOhaZg9aXriWiroghA/s400/80-20+Time+Rule.png" width="400" /></a>I prefer to use the Vilfredo Pareto principle of 80/20. The the 20% off of the lazy and 20% off of the over working we are left with the 60% that is in the middle. and this oscillation will serve much better in that we will never be near the point of collapse or the point of stagnation.<br />
<br />
Getting started after a break is easier and break that is is easier. This again is what I have found to be my sweet spot. Please comment if this is the same sweet spot you use or if you have another method.<br />
<br />
I hope this helps make you more effective and less stressed. To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-57325140245287189332013-05-07T10:07:00.000-07:002013-05-07T10:07:01.182-07:00Do You Have a System?<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhEnMEm2CoLQrv482sDBXyJWxDObB-23yDWfEuv4U5hoVHwj5hm_i_ctj1lbT-h4LnrYKJ_HG7k6xqAVJk2SaihidghXKcZsYno9fBPGOWaqaXHVJlgx8RrLr2iiJyUb6R7_ZPDVoqxmg/s1600/gears.png" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="284" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhEnMEm2CoLQrv482sDBXyJWxDObB-23yDWfEuv4U5hoVHwj5hm_i_ctj1lbT-h4LnrYKJ_HG7k6xqAVJk2SaihidghXKcZsYno9fBPGOWaqaXHVJlgx8RrLr2iiJyUb6R7_ZPDVoqxmg/s320/gears.png" width="320" /></a>I know that in my life, there would be no way that I could handle a large majority of the things that I do <br />
without the systems that have been created to handle them. I have systems to handle projects, tasks, timing of these and triage of new tasks as they come up.<br />
<br />
Having these systems provides several advantages to trying to track them myself. <br />
<br />
<ol>
<li>Tracking</li>
<li>Less Stress</li>
<li>Share Resources</li>
<li>Accomplishment</li>
</ol>
<br />
<br />
First, it allows me to track everything that I have on my plate and ensures I will not drop anything I have committed to. I know whether I can take on any additional tasks because I know what my current work load is. If I have the time and resources I will take on more, if not then I can say no with confidence.<br />
<br />
Second, these systems reduce my stress, because I am not relying on my memory to remember all tasks. Having to remember everything you have to do in a day can be stressful. That may be the reason why so many people don't plan more than a few weeks ahead for anything in their life. Putting everything down on paper or digital paper will make you less stressed because you will know consciously and subconsciously that the information will not be lost.<br />
<br />
Third, it allows me to share and distribute the tasks that I have as part of a project to other stakeholders. If I have everything about a project in my own mind it makes collaboration with your team very difficult. This is also very helpful in cases where you are getting too many things on your plate and need help. This increases communication and transparency within your team. Asking someone to complete a task is easy if all the information is accessible.<br />
<br />
Finally, the use of systems allows me to look back at all I have accomplished at the end of the day, week or month. Sometimes after a very crazy week I feel like I have not made any progress towards the goals that I have set. At these time I can look back on the long list of things that i have completed, and lets me not be as hard on myself.<br />
<br />
I also want to point out that I use these systems in both my professional and personal life. Both have benefited greatly from the use of these systems. Conversations at the dinner table are no longer about planning for the next day, because it is all in systems and the decisions are made prior to arriving at home.<br />
<br />
I hope this helps make you more effective and less stressed. To your success.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-74295816096125910322013-05-01T11:00:00.000-07:002013-05-01T11:00:01.694-07:00Take A Learning Day<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh23_QG8JQoUg2zV-v5iPw8DR2xpLgzY4w3OWXWwnXGUFP9WlPcZQLf0ZRlSpmGtIx6wZUAfhEvpux56qr8EK-_M95AIpnvSaicRT3RSDTKuT1i-l7oe26J4lAPD9iFR84JhH4Q5F3W2g/s1600/shiny+objects.JPG" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="238" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh23_QG8JQoUg2zV-v5iPw8DR2xpLgzY4w3OWXWwnXGUFP9WlPcZQLf0ZRlSpmGtIx6wZUAfhEvpux56qr8EK-_M95AIpnvSaicRT3RSDTKuT1i-l7oe26J4lAPD9iFR84JhH4Q5F3W2g/s400/shiny+objects.JPG" width="400" /></a>I have found that to be successful in any venture we have to have a plan to follow. All to often after the newness and fun part of the plan wares off I find myself being tempted by other things that are more exciting<br />
than the plan I am current following. These are other plans that would more than likely end in the same place as the original plan. I like to refer to these distractions from the selected path as "shinnies".<br />
<br />
The issue is that if these "shinnies" are perused they will detract from the goal that you are trying to achieve. May that be getting out of debt, organizing your house, completing a project at work or training to run a marathon. The continuous little steps are what take you to your goal; keep taking those steps.<br />
<br />
This doesn't negate the fact that many people want to learn more about things that are unfamiliar to them. I personally try to learn at least 1 new thing that I know absolutely nothing about each year. The best way I have found of managing this time and keeping it from taking you off course for an extended period is to integrate learning days into your routine.<br />
<br />
These days can be used to learn about a new hobby you are interested in, learn how to use the new appliance/software/device that you have purchased recently and haven't learned it well. This can be any number of loops that you have deferred or anything in the "Someday/Maybe" Loop. I have also added a label "Learning Day" in Asana to make it easier to identify.<br />
<br />
Using this method has helped me in a number of ways. One, it allows me to get distracted, which is inevitable when you have to do things that are not fun, route that to a place that I know will be reviewed on a regular basis and get back to the boring things that need to be done.<br />
<br />
I hope this helps make you more effective. To your success.<br />
<br />
<br />Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-53361036167700796152013-04-24T10:20:00.001-07:002013-04-24T10:20:40.812-07:00Take Time to Rest<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgcpCaPrsueCXbE65czNbLNnfX2l_zPKsStgd1JvAgteFvYMRL9D7rQbqWew8B1or25dmFJe6MuxxzfOIIxiW8mZSudOzPQTLEU7sLuRyHtbgJ2bzk2excygxR4w1d59X9x-Hln8EJz3g/s1600/Time-management.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="265" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgcpCaPrsueCXbE65czNbLNnfX2l_zPKsStgd1JvAgteFvYMRL9D7rQbqWew8B1or25dmFJe6MuxxzfOIIxiW8mZSudOzPQTLEU7sLuRyHtbgJ2bzk2excygxR4w1d59X9x-Hln8EJz3g/s320/Time-management.jpg" width="320" /></a></div>
I have found that after I have completed a goal that I am exhausted and in need of some much deserved rest. The issue now becomes how do I know when I have rested sufficiently, and not effect the rhythm that I have found. Sometimes it is a week sometimes two. It really depends but I have found that I can not trust my body to tell me because it will be glutinous.<br />
<br />
I know that resting is required after preforming long sprints, but resting too little will make the next sprint take longer and be of lower quality. However, if I take too much time off I will be slow and it willl take me some time to get back in to the flow of things. So finding this sweet spot had been a goal of mine for sometime.<br />
<br />
The formula that I have found really works for me is for every month that is dedicated to a given sprint (a chunk of work on a project that is complete and requires no additional attention after completion) a week should be taken for recovery. All the normal everyday things will still be done to maintain, but nothing new.<br />
<br />
This formula is specific to me, each individual is different and the recovery times will very. Based on a variety of factor, including weight, diet, sleep habits, exercise regimen, and type of work that is being preformed. <br />
<br />
When starting in to the new loop keep in mind that you should only be making one change. Changing too many things at once will make the process chaotic. Keep it limited to one new change, until you have achieved a system for that new element.<br />
<br />
I hope this helps make you more effective. To your success.<br />
<br />
<br />Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-79138885506129405212013-04-16T10:17:00.002-07:002013-10-16T15:26:29.773-07:00Where Do You Spend Your Time?<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhLN-dqctqygVet5e6eS3LvqHBUjVBwVNRKAJGuWa3sDPPZpJzIx6770WZnu7pAJwMFm2zRqgcKT6rJ_d4YyXpZwMJiTPrTKkqNIWQMwVrc6RHq1rThzgM7noeVfcT-jtLVFCSNJCxXYg/s1600/time_management_matrix.jpg" imageanchor="1" style="clear: right; display: inline !important; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="314" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhLN-dqctqygVet5e6eS3LvqHBUjVBwVNRKAJGuWa3sDPPZpJzIx6770WZnu7pAJwMFm2zRqgcKT6rJ_d4YyXpZwMJiTPrTKkqNIWQMwVrc6RHq1rThzgM7noeVfcT-jtLVFCSNJCxXYg/s320/time_management_matrix.jpg" width="320" /></a>
I find that that things fall into one of 4 categories. We tend to be doing the important and urgent things. If you don't make time for the Important and not urgent things they become issues. One of the most common important/not urgent subject that is neglected is health.
<br /><br />
There will always be something in Quadrant I if we don't allocate time to doing the things in Quadrant II. I think that if we have this time set aside it would allow us to grow more strongly as a company because we are mentally clear with out all the "things we need to do."
<br /><br />
<h3>Getting Things Done (GTD)</h3>
Going through the "stuff" you need to do in a day can be very time consuming. Having to touch the same item more than once before it has an actionable step can be very time consuming. Using the "Getting Things Done" method of processing does cut down on the time wasted touching an item more than once. This method come from the book "Getting things done" by David Allen; get the book on
<a class="external-link" href="http://www.amazon.com/gp/product/0142000280/ref=as_li_ss_tl?ie=UTF8&camp=1789&creative=390957&creativeASIN=0142000280&linkCode=as2&tag=invesepimo-20" rel="nofollow" style="color: #006daf; outline: none;">amazon</a>.<br />
So many of us have many projects and because of this it can be very difficult creating a flow of information and knowing what you should be doing at any given moment. This has been modified slightly for more specific description of projects.
<br /><br />
<h3>Collection</h3>
In the first step we need to collect all the things in the area we are addressing. Put everything in one pile, everything except furniture (art is not furniture). This includes pieces of paper that you have a note on, printed emails, printed anything for that matter. Have a stack of paper to write down big items that can not be moved. Each sheet should have only one item. I recommend separating electronic life from the tangible world for this section. They have become very interconnected in our lives so I know this will be difficult for some. After everything has been gathered in a pile. Go through it one piece at a time, and don't start creating multiple piles.
<br /><br />
<h3>Processing</h3>
The next step will be processing. All the items that have been collected in the previous step will be processed here.
<br /><br />
<h3>Organization</h3>
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiSeGat-bCIds85Rzh8PuTHihDXCh3Y8bt4v8NPNzqHsYCs-HkgShnD9OLmOhS_uDEUvFRKeueV9CmHpHtr2HcqM8d5oLtioOiZVU0cSPv9aErhnPUV2iIg6RtTcuqPBwoB9ChJqol0OA/s1600/gtd.gif" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiSeGat-bCIds85Rzh8PuTHihDXCh3Y8bt4v8NPNzqHsYCs-HkgShnD9OLmOhS_uDEUvFRKeueV9CmHpHtr2HcqM8d5oLtioOiZVU0cSPv9aErhnPUV2iIg6RtTcuqPBwoB9ChJqol0OA/s320/gtd.gif" width="267" /></a>
After you have processed an item, you will need to organize it in one of these ways.<br />
<strong>Trash</strong> - There is no value to keeping information that is useless. Keeping trash only adds to the clutter in our lives. Throw away anything that is not actionable or has no reference value.<br />
<strong>Reference</strong> - A lot of the stuff that you collect will go into the reference pile. This includes paid bills, URL bookmarks, old tax returns, important papers, emails, project notes, journals, textbooks, etc.<br />
<strong>Someday</strong> - This is where you put items that you are not sure you ever want to do, but maybe someday you'll think about them again.<br />
<strong>Project Planning</strong> - When you have an item that needs to be broken down into its constituent actionable steps, you are in the "Project Planning" stage.<br />
<strong>Waiting</strong> - When you have delegated a task to someone else, it goes into your "waiting" pile. Action can not proceed until someone else finishes their part.<br />
<strong>Calendar</strong> - Any task that must be completed by or on a certain date can be given a due-date and time.<br />
<strong>2 Minute List</strong> - When an item is going to take more than 2 minutes it goes to this list. This is the list that will be done next as time allows.Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0tag:blogger.com,1999:blog-5598359548646908670.post-6952432844753579112013-04-09T09:03:00.000-07:002013-04-09T09:03:00.552-07:00Schedule LessMany people I know are in a constant struggle to get more time trying to fit more and more into a day. Scheduling everything down to the minute, and leaving no room for deviation. This leads to higher stress levels, especially if you have a life that has variable that are not part of a system you can control, most of us do. I think that scheduling is great and it does make all of us more efficient. But I don't like to pack my day so tight that if there is an accident or some other time, that I'm chasing that perfect line the rest of the day. <br />
<div>
<br /></div>
<div>
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEisi7K7CaKoz0w0OZfyh5RSF17M-tWeLmSJQCjYA3VJUm1piLwSUxDIOR_lI07GWUkA72tBu9HrC3V_iB51eorBtgzFljK7Ox7YoH7lwYJEueM2t8Byx6KwPzwf9C-Ys6Kd18d0wmcvdg/s1600/overscheduled-1024x690.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="215" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEisi7K7CaKoz0w0OZfyh5RSF17M-tWeLmSJQCjYA3VJUm1piLwSUxDIOR_lI07GWUkA72tBu9HrC3V_iB51eorBtgzFljK7Ox7YoH7lwYJEueM2t8Byx6KwPzwf9C-Ys6Kd18d0wmcvdg/s320/overscheduled-1024x690.jpg" width="320" /></a>Life has flux, that is one constant thing about life. If you have it planned out perfectly, then something will be thrown in to force you to change your approach. Life is a living breathing thing, it is not static. <br />
<div>
<div>
<br /></div>
<div>
A more effective way of grouping your tasks is to use a tiered method. I recommend having a loose list of things that need to be done, and move them over to your daily list as you find your self with more time. If you don't find yourself with additional time, you should take a look at how to <a href="http://time-evolution.blogspot.com/2013/03/less-is-more.html" target="_blank">close your open loops</a>.</div>
<div>
<br /></div>
<div>
The approach that I use in my personal and professional life is 3 tiered. First, I have a calendar of the hard lines that are required of me that day. These include meetings, appointments, anything that is scheduled. The scheduled part of my day make up no more than 40% of my hours awake. Second, I track my soft lines in a list of the tasks that need to be completed in the near future, these are set as upcoming. The upcoming threshold I use is a task that needs to be completed within 30 days. Lastly, I have a list of float items that I want to get to. I typically leave these items to fill the gaps, when I am early to an appointment, or taking a break in my Pomodoro sprint. These float items are things such as reading an article, or catching up on email or reading the book I'm working on. </div>
<div>
<br /></div>
<div>
Here are the 3 tiers </div>
<div>
<ul>
<li>Hard lines in Calendar</li>
<li>Soft lines in Upcoming Task List</li>
<li>Float in want To-Do list.</li>
</ul>
</div>
<div>
I hope this helps make you more effective. To your success.</div>
</div>
</div>
Anonymoushttp://www.blogger.com/profile/02169316544463009397noreply@blogger.com0